(PRWEB) March 11, 2006 -- Icopal Limited, the world’s largest manufacturer of roofing and building membranes for the construction industry, is dramatically improving its enterprise-wide efficiency by implementing a portfolio of ‘paperless technology’ solutions from award-winning software author, Version One (www.versionone.co.uk). In a drive to achieve the ‘paperless office’ across its entire UK business, Icopal is implementing systems for the electronic archiving, delivery, data capture, authorisation and design of all its business documents.
“ The laborious task of manually filing documents will also be made redundant, freeing-up over 100m² of storage space and putting an end to lost and misfiled document... ”
Chris Finnerty, Company Secretary of Icopal Limited says, “We chose Version One because it’s the only company that provides award-winning, affordable document management and imaging solutions already tightly integrated into SAP software. In the first year of using these solutions, we will save at least £100,000 on stationery, printing, postage and physical document storage costs as well as staff time spent on enveloping, filing, data entry etc.”
With Version One’s imaging solution, business documents such as proof of deliveries (PODs), purchase invoices and purchase orders will be scanned-in, automatically storing them in a central electronic archive. These documents, accessible to authorised users directly from the desktop, can be instantaneously emailed or faxed out to colleagues, customers and suppliers at ‘the touch of a button’.
Version One’s document management systems will also enable the data on all incoming purchase invoices to be automatically captured, checked for accuracy and verified against the associated purchase order. The invoices are then automatically emailed to the appropriate manager for authorisation.
Finnerty says, “We see a multitude of benefits by going paperless. As well as the obvious cost and time savings, we envisage better relations with customers and suppliers and improved cash flow as all POD, purchase order and invoice queries will be handled far more quickly. The laborious task of manually filing documents will also be made redundant, freeing-up over 100m² of storage space and putting an end to lost and misfiled documents.”
Icopal Limited’s move to electronic business processes is taking place in two distinct phases. In the first phase, PODs, purchase orders, purchase invoices and sales invoices will all be stored electronically, and in the second phase, statements, payroll documents and technical drawings will be electronically stored.
“Icopal’s business-wide processes are going 100% electronic”, explains Finnerty. “The future is paperless and we are determined to lead the way amongst building and roofing membrane manufacturers.”
Notes to Editor
About Icopal www.icopal.co.uk
With a 50 million turnover in the UK and a 250 million turnover worldwide, Icopal is the world leader in building protection from roof right down to basement. From its UK headquarters in Manchester and through its national network of over 2,000 stockists, Icopal offers the UK’s most complete range of construction membranes, support services and insurance-backed guarantees.
The largest manufacturer of roofing and building membranes in the world, Icopal has 29 manufacturing plants in the UK, Finland, Norway, Sweden, Denmark, Germany, Poland, Czech Republic, Belgium, France and the USA. Products are distributed by 77 offices across Europe, North America, the Middle East and Asia.
About Version One www.versionone.co.uk
Version One Ltd, a rapidly growing company established in 1989, is the author of a range of document management and imaging software solutions.
Version One’s software won a Green Apple environmental award 2005 and made the shortlist for Enterprise Software Package of the Year in the 2005 Accountancy Age Awards. The Company was also shortlisted for the Information Management Awards 2005 (IM2005). Version One is officially named as one of the fastest-growing technology companies (in the North and Midlands) in the 2005 ‘Deloitte Fast 50 Awards’ and was named one of the fastest growing-technology companies in Europe, Middle East and Africa (EMEA) in the 2004 ‘Deloitte European Technology Fast 500 Awards’.
Version One's leading document management system -- DbArchive -- automatically archives electronic copies of all outgoing and incoming business documents. The latest launch, DbCapture, uses advanced Artificial Intelligence and Optical Character Recognition (OCR) technologies to dramatically reduce manual data entry. Both solutions save dramatic amounts of time and money.
Contacts:
Liz Ebbrell, Version One
http://www.versionone.co.uk
+44 (0)1625 856500 or 07917 634 705
Catherine Murphy, Version One
http://www.versionone.co.uk
+44 (0)1625 856500
or 07771 746056
Tony Bray, Version One
http://www.versionone.co.uk
+44 (0)1625 856500 or 07778 648082
